Sending Attachments for Claims to All Payers (Non-Worker's Compensation)

Date:   12/3/2010

Clients submitting attachments for (Non-Worker’s Comp) Commercial, Medicare, Blue Cross/Blue Shield or Medicaid Claims will need to include ACN numbers (Attachment Control Number) on their claims.  As per ANSI standards, this information must be received by the payer in the PWK segment of the ANSI claim.

For clients submitting in print image format, this information must be present in box 19 to insure the ACN number is moved, during processing, to the appropriate Loop and Segment on the outbound ANSI claim.  ACN numbers not flagged appropriately, with the PWK information in box 19 on the inbound print image claim, may experience delays or denials for claims with unmatchable attachments.

Iowa providers will need to follow payer specific guidelines when sending attachments to Medicaid.  See our previously posted alert for more information.

Minnesota providers are bound by state mandate and should follow the guideline set forth by the AUC.

MN Coversheet Instructions

MN Coversheet

Clients submitting in ANSI format:

Example:

Contents of Loop 2300 & Segments PWK01, PWK02, PWK05 & PWK06

PWK*B3*FX***AC*123456789101112~

Clients submitting in a print image format:

Example:

Contents of Box 19 on CMS 1500

PWKB3FX123456789

   

Use the following list of qualifiers to populate Box 19 or Loop 2300 PWK:

Report Type Code (PWK01)

77        Support Data for Verification.  REFERRAL. Use this code to indicate a completed referral form.

AS       Admission Summary

B2        Prescription

B3        Physician Order

B4        Referral Form

CT       Certification

DA       Dental Models

DG       Diagnostic Report

DS       Discharge Summary

EB       Explanation of Benefits (Coordination of Benefits or

Medicare Secondary Payer)

MT       Models

NN       Nursing Notes

OB       Operative Note

OZ       Support Data for Claim

PN       Physical Therapy Notes

PO       Prosthetics or Orthotic Certification

PZ        Physical Therapy Certification

RB       Radiology Films

RR       Radiology Reports

RT       Report of Tests and Analysis Report

 

Report Transmission Code (PWK02)

AA       Available on Request at Provider Site

            This means that the paperwork is not being sent

with the claim at this time. Instead, it is available to

the payer (or appropriate entity) at their request.

BM       By Mail

EL        Electronically Only. Use to indicate that attachment is being transmitted

in a separate X12 functional group.

EM       E-Mail

FX        By Fax

 

Provider Action:

When sending claims with attachments (non-worker’s comp), please utilize the instructions to avoid delays, lost attachments and/or denials on your claims.  If you have questions or feedback, please contact our customer service department at 1-800-688-8087.

FYI:

ACN (Attachment Control Number) numbers are usually a random number or a number using a payer specified format that is unique for each claim.  If you do not know what number to use, whether to create your own number or what format should be used in the creation of the number, please contact that specific payer for details.  All attachments will be faxed to the insurance carrier, not Infinedi.  If you need to know how long you have to fax or mail your attachment after filing your claim or where to fax the attachments, again, please contact payer for details.